Best Times to Meet with Remote Teams in 10 Major Cities

Finding the perfect meeting time across multiple timezones feels like solving a complex puzzle. When it's 9 AM in New York, it's already 5 PM in London, 1 AM in Tokyo, and 7 PM in Dubai. Get it wrong, and someone is joining a call at midnight or during their commute.

This guide breaks down the best meeting times for 10 major business cities worldwide, including exact timezone offsets, golden windows, and practical scheduling tips for global teams.

Image: World map with meeting time overlays for 10 cities

Alt: Global team scheduling across major business cities

Quick Reference: 10 Major Cities at a Glance

Here's a quick overview of the 10 cities we'll cover, including their timezone offsets and standard working hours:

💡 Note: UTC offsets with two values indicate DST observation (Standard / DST). Cities with single offsets don't observe DST.

Best Meeting Times by Region Pair

Instead of listing every possible combination, we've grouped the most common team configurations. Find your team's regions below:

1. US East Coast + Europe (New York + London/Paris)

Golden Window: 9 AM - 12 PM New York time (2 PM - 5 PM London time)

2. US West Coast + Europe (Los Angeles + London/Paris)

Golden Window: 7 AM - 9 AM Los Angeles time (3 PM - 5 PM London time)

3. Europe + Asia/Middle East (London + Dubai/Karachi/Singapore)

Golden Window: 8 AM - 10 AM London time (12 PM - 6 PM Asia/Middle East)

4. US + Asia (New York + Tokyo/Singapore)

This is the most challenging pairing due to the 12-13 hour time difference. There is NO perfect overlap during standard working hours.

⚠️ Recommendation: For US-Asia teams, rotate meeting times weekly or use asynchronous communication. Consider recording meetings for team members who can't attend live.

5. Asia + Australia (Singapore/Tokyo + Sydney)

Golden Window: 10 AM - 2 PM Singapore time (12 PM - 5 PM Sydney time)

Complete City-by-City Breakdown

1. New York, USA (UTC-5 / UTC-4)

Best times to schedule:

• With Europe: 9 AM - 12 PM EST
• With US West Coast: 11 AM - 3 PM EST
• With Asia: 7 PM - 9 PM EST (evening)
• With Australia: 8 PM - 10 PM EST (evening)

2. Los Angeles, USA (UTC-8 / UTC-7)

Best times to schedule:

• With Europe: 7 AM - 9 AM PST (early)
• With US East Coast: 9 AM - 1 PM PST
• With Asia: 6 PM - 8 PM PST (evening)
• With Australia: 5 PM - 7 PM PST (evening)

3. London, UK (UTC+0 / UTC+1)

Best times to schedule:

• With US East Coast: 2 PM - 5 PM GMT
• With US West Coast: 4 PM - 6 PM GMT
• With Asia/Middle East: 8 AM - 11 AM GMT
• With Australia: 7 AM - 9 AM GMT (early)

4. Paris, France (UTC+1 / UTC+2)

Best times to schedule:

• With US East Coast: 3 PM - 6 PM CET
• With US West Coast: 5 PM - 7 PM CET
• With Asia/Middle East: 9 AM - 12 PM CET
• With UK: Same as London (1 hour ahead)

5. Dubai, UAE (UTC+4)

Best times to schedule:

• With Europe: 12 PM - 3 PM GST
• With US East Coast: 5 PM - 8 PM GST (evening)
• With Asia: 10 AM - 2 PM GST
• With Australia: 8 AM - 11 AM GST

Note: No DST observed

6. Karachi, Pakistan (UTC+5)

Best times to schedule:

• With Europe: 1 PM - 4 PM PKT
• With US East Coast: 6 PM - 9 PM PKT (evening)
• With Asia: 11 AM - 3 PM PKT
• With Australia: 9 AM - 12 PM PKT

Note: No DST observed

7. Mumbai, India (UTC+5:30)

Best times to schedule:

• With Europe: 1:30 PM - 4:30 PM IST
• With US East Coast: 6:30 PM - 9:30 PM IST (evening)
• With Asia: 11:30 AM - 3:30 PM IST
• With Australia: 9:30 AM - 12:30 PM IST

Note: No DST observed, half-hour offset

8. Singapore (UTC+8)

Best times to schedule:

• With Europe: 4 PM - 7 PM SGT (evening)
• With US East Coast: 9 PM - 12 AM SGT (night)
• With Asia: 2 PM - 6 PM SGT
• With Australia: 12 PM - 4 PM SGT

Note: No DST observed

9. Tokyo, Japan (UTC+9)

Best times to schedule:

• With Europe: 5 PM - 8 PM JST (evening)
• With US East Coast: 10 PM - 1 AM JST (night)
• With Asia: 3 PM - 7 PM JST
• With Australia: 1 PM - 5 PM JST

Note: No DST observed

10. Sydney, Australia (UTC+10 / UTC+11)

Best times to schedule:

• With Europe: 7 PM - 10 PM AEDT (evening)
• With US East Coast: 12 AM - 3 AM AEDT (night)
• With Asia: 5 PM - 9 PM AEDT (evening)
• With US West Coast: 9 PM - 12 AM AEDT (night)

Note: DST observed (opposite schedule to Northern Hemisphere)

Tools for Finding Meeting Times

Instead of manually calculating timezone overlaps, use these tools:

Best Practices for Global Scheduling

Do This

• Use UTC for recurring meetings
• Rotate meeting times for fairness
• Record meetings for async viewing
• Send calendar invites with timezone
• Use tools with auto-DST detection

Avoid This

• Scheduling without specifying timezone
• Always making one region accommodate
• Forgetting DST transition dates
• Assuming all countries observe DST
• Scheduling during local lunch hours

Conclusion

Finding the best meeting time across multiple cities requires understanding timezone offsets, DST observations, and working hour overlaps. Key takeaways:

• US-Europe has the best overlap (4-5 hours)
• Europe-Asia has moderate overlap (3-4 hours)
• US-Asia has minimal overlap (requires rotation or async)
• Always specify timezone when scheduling
• Use tools with auto-DST detection to avoid confusion

Need Help Finding Meeting Times?

TimeZoneSync automatically calculates the golden window for any combination of cities. Add your team's cities and instantly see the best meeting times with visual overlap highlighting.